There are a few simple rules that should be considered whenever sending a cover letter for a job.1. Wait until the time is right – Too many people start the job acquisition process before they have completed an introspective assessment of their career goals and priorities and fully explored their options. A cover letter should ideally not go out until you are sure you would consider accepting the particular job if interviewed. Sending the letter prematurely could end up wasting your time and forcing a suboptimally informed decision.
2. Avoid “To whom it may concern.” Try to learn who the appropriate contact person is. Check the company website or contact someone you know who works there. The personal touch, if at all possible, will help your efforts.
3. Get to the point – Identify in the first sentence or two why you are writing the letter. This will quickly place the information that follows into context for the reader.
4. Stay focused – Identify the 2-3 main goals of the letter. Clarify what job you would like to have, why you are interested in it, and why you are a good candidate to consider. The letter should be brief, usually 1/2 to 2/3 of a page, certainly no more than a full page. The ability to hit the key points succinctly will have the dual effect of keeping the reader interested and demonstrating your organization and writing skills.
5. Provide your contact information – Make sure to provide detailed contact information, including the best ways and times to reach you. You will need to decide whether you want to be contacted at your current place of employment. You should make it easy to contact you, though, because potential employers may give up quickly.
6. Provide a CV or resume – Make sure to update this information and includeit, rather than suggesting that it be provided upon request. This is another way to make the review process easier for the potential employer. If it is easier for them to assess you as a candidate, it will be easier in the end for you to obtain the job.
